Purpose of the role 

Verelogic are seeking an O&M Planning and Logistics Controller on behalf of our client, to provide administrative and planning support to their O&M Planners.

The successful candidate will coordinate, control, and develop all client O&M inventory, stock & audit related activities and provide weekend cover.

 

Duties and responsibilities 

• Creation of service orders, scheduling jobs and reviewing closed service orders.

• Preparation and co-ordination of quotations

• Provide weekend cover

• Raise purchase orders, liaising with suppliers and field service engineers (FSE), tracking of all purchase orders and maintaining records for costs.

• Maintaining client contact.

• Creating and maintaining spreadsheets and reports

• Mange the stock take portfolio schedule for contractual spares while working with the planning team and our asset managers ensuring all spares audit for that month are completed on time.

• Ensure management of our proof of delivery records are correct and up to date.

• Highlight any data discrepancies and chase our FSE teams for further updates.

• Identify shortages in contractual spare numbers and obtain approval, quotations and costings in order to reorder on a proactive basis.

• Own, manage and improve our spares reporting through IAuditor or other systems as required to provide correct client information.

• Manage and maintain client O&M inventory including stock profiles at numerous locations.

• Controlling costs within budgetary limits.

• Liaise with suppliers, raise purchase orders, and tracking of orders.

• Ensure incoming product is receipted and managed appropriately according to company procedure.

• Proactively establish commercial opportunities.

• Liaise with stakeholders to understand forecasted requirements and manage supply to maintain high levels of customer service.

• Support regional planning through supply led modelling.

• Update business systems with accurate stock figures and investigate discrepancies.

• Liaise with couriers to arrange collection and deliveries.

• Management of the central storage facility including stock levels, stock checks and deliveries.

 

Knowledge 

Knowledge of Solar PV related materials would be advantageous, but previous experience in a similar electrical role will be essential.

 

Work Skills 

Excellent IT skills including Microsoft Office, Excel, Word, PowerPoint and Adobe Acrobat.

 

General Skills/Attributes 

• Well organised with excellent time management skills.

• Methodical and thorough approach to work.

• Good at multitasking and prioritising,

• Able to communicate at all levels and confident in building relationships.

• Excellent communicator and team player.

• Flexible & "can do" attitude

 

Experience 

• Proven stock, audit and inventory control background in a similar environment.

• Proven administration background in a similar environment.

• Experience in client interaction.

• Creation of service orders, scheduling jobs and reviewing closed service orders.

 

Education and Qualifications 

Ideally possessing a relevant professional qualification and/or suitable background experience in inventory management.