As a document management system (DMS), SharePoint has been the standard for many businesses because it works so well.
SharePoint offers businesses easy access with collaboration and organises business information, all with easy search capabilities.
What is SharePoint?
SharePoint in Microsoft 365 is a cloud-based service for businesses of all sizes. Rather than installing and deploying SharePoint Server on-premises, any company can subscribe to a Microsoft 365 plan or the standalone SharePoint Online service. This allows employees to create sites for document sharing and other business functions.
Businesses could also employ an on-site SharePoint server, which offers additional features and capabilities such as customisation of the SharePoint UI beyond the limits of SharePoint Online and greater flexibility in creating highly branded portals.
How SharePoint helps business organisation?
Centralised Document Storage and Access: SharePoint provides a centralised platform where organisations can store all their documents, eliminating the need for scattered files across various storage solutions. This centralisation ensures that employees can access the necessary files from any device, whether remotely or in the office, while offering seamless collaboration with colleagues.
Powerful Search Functionality: SharePoint's powerful search capabilities enable users to quickly locate documents using metadata, keywords, or content within the document. Advanced search filters further allow users to narrow results based on document type, date modified, or author.
Version Control: Managing multiple document versions can be challenging, especially when multiple users are involved. SharePoint automatically tracks and saves each document version, allowing users to keep up to date with the latest version and then to revert to previous versions when needed - while providing a clear history of changes.
Data-Driven: SharePoint integrates seamlessly with Power BI, allowing organisations to turn raw data into actionable insights. SharePoint can feature visual dashboards embedded directly into SharePoint pages, giving teams instant access to key metrics and trends.
For example, the sales department can log into a SharePoint site and see a live dashboard that tracks sales performance, customer feedback, or project milestones. This dynamic feature makes decision-making much easier.
Easily Integrate other Microsoft tools: From integrating with CRM systems to connecting with third-party apps, SharePoint becomes a central hub for business operations.
Integration with other Microsoft tools, such as Power Automate, Microsoft Teams, and Outlook, makes document management a part of the broader workflow, ensuring cohesiveness through systems.
Enhancing SharePoint with Verasti
While SharePoint offers a comprehensive suite of document management features, setting up and configuring sites to meet specific business needs can be time-consuming. Verasti helps significantly reduce the time spent on site configuration.
Developed by Verelogic IT Solutions, Verasti streamlines the creation and configuration of SharePoint sites. By allowing businesses to define all necessary components—such as lists, libraries, items, pages, web parts, and security settings—using a Microsoft Excel worksheet, Verasti then automates the site-building process. This ensures that the SharePoint site is configured exactly as specified, making the process efficient and user-friendly.
Key Features of Verasti:
Define Site Parameters: Specify essential details for the site, such as its purpose (e.g., the web address for accessing the site) and user access requirements, ensuring overall accuracy and efficiency.
Automated Site Provisioning: Verasti's automation securely builds the site based on the chosen purpose. For example, a site for the HR department would automatically include pre-configured document folders and files for onboarding, benefits, and performance reviews.
Immediate User Access: The SharePoint site becomes instantly accessible to authorised users, enabling efficient collaboration and document sharing. This eliminates the waiting period typically associated with traditional IT-driven site setups.
By integrating Verasti with SharePoint, businesses can significantly reduce the time and effort required to set up and manage their document management systems, leading to increased efficiency and productivity.
Conclusion: SharePoint is What You Make It
When fully leveraged, SharePoint becomes a dynamic, collaborative, and transformative tool. Adding Verasti makes SharePoint even easier to configure and a much more seamless organisational tool.
Ready to integrate SharePoint sites into your business? Reach out to our team today at sales@verelogic.com.
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